Document management software allows organizations to collect, organize, store, and retrieve files of any format. Its robust features facilitate a seamless workflow and reduce manual data entry tasks. They also automate business processes. It also minimizes conflicting data, communication mistakes, and slowdowns that are not productive, while enabling teams collaborate more efficiently.
Documents can be tagged to assist users organize information and locate it quickly, regardless if they’re scanned or sourced electronically. This can also simplify the process of document creation, using built-in workflows that automate the process of moving it through pre-defined steps to ensure smooth transition.
Document management systems are a great solution for employees who work on projects that are not in the office or in a client meeting or a conference call. They offer a central repository where files can be accessed and shared from any device. It also eliminates the need to search for files across a variety of devices or apps, as well as cloud-based platforms. This is a huge time-waster that can result in wasted opportunities and increased frustration.
Many document management applications offer an app for mobile devices that allows team members to quickly capture information from remote locations and then sync the information to the central repository after internet connectivity is restored. With streamlined workflows along with a secure user interface and an intuitive user interface can aid in boosting productivity. For instance, the file-sharing platform Hightail provides an account for free and low-cost plans that are ideal for businesses that are creative and rely on large images or video files. It also supports offline mode, which means team members are able to work even without an internet connection and then upload their updates when they return to work.