A well-written board report can help a committee effectively communicate with the board. Creating effective reports requires careful evaluation of the best way to structure the content and how best to present it so that board members have the information they require to make the right decisions on behalf of the company.
Writing a report for a board can be a challenge for some. However when you take the proper approach, it is possible to create informative and engaging reports from committees that will help in informed decision-making and ensure effective oversight. The following are some of the essential elements to keep in mind when preparing a report for your board.
1. Clearly state the purpose of your report, states Barbara Anderson, non-executive director and chair of four boards. This is vital to the effectiveness of any board report as it informs your busy readers that you are writing to inform, solicit their input or seek an opinion.
2. Avoid using a lot of jargon or technical language, and make sure you are sure to understand the context of what you’re presenting. Board members have a lot to juggle and will likely be reading your report ahead of the meeting in order to form their questions, and therefore need to be able to be able to absorb the information quickly and easily.
3. Analyze and interpret the data you present. Data alone does not tell the whole story; it needs to be presented with analysis and interpretation in order to give an understanding to the numbers. This will help the board members to grasp any positives and challenges that the company is facing.
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