As more businesses adopt flexible working and hybrid work, sharing files online is a vital method of collaboration. However, how can you ensure that your files are secure transferred? What are the most effective tools for sharing files?
File sharing refers to the transfer of digital files between devices or computers. This could range from text files and images to music and video. It is essential to select the most efficient file sharing software, as it can improve your productivity and eliminate the number of bottlenecks. Additionally, many business files contain sensitive data that could end up in the unintentional hands if they are not secured appropriately.
Sharing files online is possible through cloud storage platforms, such as Dropbox, Google Drive, and Microsoft OneDrive, P2P networks, FTP servers, or the mapped drive you have in your LAN. After uploading files, users are able to access them through a link, invitation, or password. These hyperlinks can be public, restricted, or password protected. You can also share files with colleagues by using instant messaging software, or project collaboration tools.
Make sure you choose a program with two-factor verification (2FA) (new window) If you are looking for the most reliable file sharing software online. This will secure your account and prevent unauthorized access even if a person tries to guess your password or discovers it. Additionally, only provide your files to people who require them. If a person only needs to review three files for instance, don’t provide them with access to your entire company folder.