There’s a long list of documents to be secured in the event of a disaster from family documents such as birth certificates, financial paperwork to legal documents such as wills. How do you secure these important documents?
Make an inventory, create additional copies and store the documents in a secure location. These are some of the best ways to secure your important documents. It is also an excellent idea to utilize online document storage options such as password-protected external hard drives cloud-based platforms, secure document scanners that give you a secure digital copy.
Physical filing systems are another security measure for documents especially when they’re fireproof. There are numerous options on the market, from small fireproof safes for home use to larger ones that are designed to store file cabinets of hanging folders. Consider a virtual file solution such as Shoeboxed. It is a digital solution for the receipts and expense forms which makes it much easier to receive reimbursements, maximize tax deductions and also do your accounting.
A safe that is fireproof will safeguard your important documents from damage caused by theft and environmental factors. There are a wide range of options available from small safes that can be concealed in the back of a closet to huge safes that are designed to stand up to extreme temperatures and protect your belongings during a flood. One to consider is Honeywell 1104, which can keep your documents safe for up to an hour in extreme heat. It also keeps water out (water is used best data room to extinguish a fire). A smaller safe is more affordable and easier to move than the larger safe. Some are even waterproof for additional security.