Papers are considered to be important and sensitive if they contain information which could have an impact in the case of security breaches, such health records, personal information, or economic transactions. In the past, these documents were exchanged using physical methods, requiring several key players — from executives and accountants to lawyers, to external and internal employees to travel to the same place at the same time to review them. This was expensive time-consuming and environmentally damaging method of sending documents which were vulnerable to theft and illegitimate access.
Sharing digital documents is now an integral part of every day business operations. Remote working and B2B purchasing are becoming more web-based. While this is convenient, it poses significant risk. The majority of business owners are unaware of the dangers.
Email is a risky method read here of sending customer documents, as cybercriminals can intercept emails and use the information for identity theft and other malicious activities. It’s also difficult to keep track of who has seen and edited documents that were sent via email.
Secure document exchange is a great method to share files with customers, while keeping track of who has used them and changed them. These tools are designed to be in compliance with various data protection regulations and provide a robust digital audit trail that makes it easy to trace any issue back to the source. They also assist businesses to avoid the penalties that come with data breaches, which can severely damage their reputation and financial performance.