To maximize the value of board members to maximize the value of their time, it is important to run board meetings efficiently and effectively. It is crucial to plan ahead to ensure that the meeting starts on schedule and that the board members have required materials in advance. Utilizing visual aids and presentations can also increase engagement and aid in the discussion process giving a clearer view of complicated issues.
Board members bring a wealth of information to the table, and they are typically experts in their respective areas. However, it is crucial to balance their knowledge with a degree of professionalism and a willingness to consider the views of others. This can help everyone be more harmonious and help in productive discussions that lead to productive decisions.
Start the meeting at the appropriate time.
It is vital to ensure the success of the board meeting, particularly when it’s a remote one. Beginning the meeting on time sets the tone for the whole meeting and ensures that all crucial issues are covered.
Check that quorum is present
The president will call the roll of all attendees at the start of the meeting. This includes staff, presiding officers and other attendees. A meeting cannot be held without a quorum of the attendees is not present.
Approve the agenda and the previous meeting minutes
The board will then look over the minutes of the previous meeting following the approval of the agenda. This allows the board to discuss any prioritizations or changes which need to be addressed. The board is then able to move to the next item of business.
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