Remote meetings are an essential component of collaboration, particularly for distributed teams. However, they can be less efficient than meetings in person when you don’t use the proper manners of meeting. Fortunately, many of these same methods that can make meetings productive and entertaining in person can be applied to virtual meetings. Here are 13 ways to conduct successful remote meetings, from members of Forbes Coaches Council:
1. Use an agenda.
Begin the meeting with an agenda to keep it clear and avoid getting lost in conversational nonsense. If possible, create an agenda with input from the attendees and present it first.
2. Encourage everyone to speak up.
In online boardmeetingonline.net/how-powerful-data-room-ma-may-be/ meetings, certain people may be hesitant to contribute because they worry about being in the middle or being interrupted. To counter this, consider using a specially-designed conference call microphone and camera that will help to block out background noises and amplify everyone’s voice in a similar way. And always ask for questions or comments at the end of the meeting to ensure every attendee is heard.
3. Focus on action items, and follow-up.
Too often, meetings leave with unclear action items and no clear follow up plan. To avoid this, you must decide how actions will documented and followed-up at the beginning of a meeting and review them at its end. It’s also an excellent idea to schedule follow-up individual meetings or a team meeting within a reasonable timeframe.